Parking
Please park at the gym entrance on the side between Hilldale Church of Christ and Clarksville Christian School. Parents/guardians will need to walk the camper into the building and be signed in.
Drop off and Pick up
Drop-off
- Drop-off starts 15 minutes prior to each camp
- Drop-off will be at the side gym entrance. Tables will be set up just inside the door
- Whoever drops off the camper will need to sign them in with camp staff. The camper will then be escorted to their classroom/gym with the other campers
Pick-up
- Mid-day pick-up is from 12:00 p.m. to 12:15 p.m. each afternoon
- Afternoon pick-up is from 3:30 p.m. to 3:45 p.m.
- After the last activity of each camp, counselors will escort their campers to the pick-up area. Tables will be set-up inside the side entrance of the building.
- People approved for pick-up may do so by parking and entering through the same entrance as drop-off
- When parents or other approved pick-up adults arrive, they may be asked to show photo identification and give the camper’s name to camp staff at the registration table. Camp staff will then announce the camper’s last name. Counselors will locate and release the campers
- Parents are to designate other approved adults who are allowed to pick up their camper by notifying the registration table to add permissions to the list during pick up and drop off with one of the camp staff.
Late Pick-up
Any camper that is not picked up after 3:45 p.m. will be charged an additional $10 per child with an additional $5 per child for every 15-minute window thereafter. Late fees are due before the following day of camp.
Early Pick-up
Requests for early pick-up must be made prior to 10 am. Legible notes should be handed directly to camp staff in the morning during drop-off and should include the exact pick-up time (no time ranges), full camper(s) name, and date of pick-up. For emergencies, please call the main office at 931-647-8180. Parents who arrange for early pick-up, should pick-up their camper(s) at the specified time from the drop-off area.
Camp Attire
Appropriate Camper Attire
Campers should wear a t-shirt, comfortable athletic shorts, socks, and non-marking tennis shoes.
Unacceptable Camp Attire
Flip-flops or other open-toed shoes, Heelys, Crocs, or other non-athletic shoes, and short shorts. Campers wearing inappropriate clothing will be sent to the camp office so they can call home and have a parent bring in appropriate clothing.
Labeling Personal Items
Parents are highly encouraged to label their camper’s articles of clothing and belongings so that they are easy to identify if they are lost. Labels should include your child’s first and last name. Please do not let children bring toys, valuable objects, or electronics.
Lost and Found
A lost and found table will be located in the cafeteria. Campers with missing items should alert the camp staff. CCS is not responsible for missing, broken, or stolen items, but will make every reasonable effort to return labeled items to their owner.
Behavior
Campers are expected to behave in an appropriate manner that ensures the safety and enjoyment of themselves and others. Below is a list of various incidents and their gravity that are not tolerated at camp, as well as camp guidelines for handling these issues. Please note that the following list is not exhaustive.
Minor Incidents
- Profane and inappropriate language
- Not following directions
- Talking back to the counselor
- Disrespect
- Pushing/shoving as a result of poor sportsmanship
Major Incidents
- Endangering self or others
- Unnecessary roughness
- Intentional infliction of pain
- Continuous minor incidents
Guidelines for Dealing with Disciplinary Incidents
First Offense
The counselor will take the camper aside and talk to him/her, reinforce rules, and remind the camper of the consequences if the behavior continues. All incidents and associated disciplinary actions taken will be documented within an incident report kept in the camper’s file. Camp counselors may notify a parent at the end of the day during pick-up if deemed necessary. Minor incidents that do not require an incident report will be informally documented by counselors, but parents will not be contacted. If a first offense is a major incident, the occurrence will be addressed that day with a parent and one or more camp staff.
Second Offense
The counselor will take the camper aside and talk to them about the rules that were broken and remind the camper about the consequences the counselor talked about after the first offense. For a minor offense, an incident report will be placed in the camper’s file. Parents will be notified by telephone or at the end of the day during pick-up. If the problem is major, a conference between the camper, parent(s), counselors and camp staff must be arranged as soon as possible to discuss the incident.
Persistent Misbehavior
Counselors will remove the camper from the group. If the decision is made to remove the camper from camp, a camp administrator will write a discipline notice that will be sent home with the child at the end of the day. A copy of the note will be placed in the child’s file. Removal may be temporary or permanent depending on the severity of the incidents under review.
All disciplinary cases are handled on an individual basis. With regards to disciplinary incidents, camp staff will follow up if necessary or if requested by a parent. The camp reserves the right to dismiss a camper, without a refund, if their behavior jeopardizes the safety and well-being of other campers, staff, wellness center members or guests.
Illness Policy
CCS Summer Camp is a community that is respectful of the health of others. Staying at home at the first sign of illness is important and will help us all stay safe. Under no circumstances will parents be allowed to bring a sick child to camp.
Campers with infectious diseases, such as but not limited to chicken pox or strep throat, must stay out of camp until the contagious stage has passed. Campers with head lice must be treated and nit-free before returning to camp. For the sake of other camper's health, it is vital that you let camp staff know your child's diagnosis as soon as possible. In the case of the common cold, the camper should remain at home as long as there is a fever present, a sore throat, eye infection, continuous and colored nasal secretions, or persistent chest cough. We determine the need to send a camper home by both the symptoms listed above and by their behavior. Campers with signs of vomiting, diarrhea, or an undiagnosed skin rash should also remain home.
Campers will be sent home if any above symptoms appear while they are at camp. They should remain home for at least the next 24 hours.
CCS Summer Camp reserves the right to call and request that your child be picked up immediately due to illness. Your child will be kept comfortable in a designated isolation area while waiting for parent arrival.
Our illness policies will be strictly enforced, for the health, well-being, and safety of all concerned.
Signs and Symptoms of Suspected Communicable Disease:
- Severe productive coughing
- Difficult or rapid breathing
- Stiff neck
- Diarrhea or more than one abnormally loose stool
- Temperature of 100° Fahrenheit or higher
- Conjunctivitis (pink eye)
- Exposed open skin lesions
- Unusually dark urine and/or grey or white stool
- White spots on the inside of throats and enlarged tonsils
- Yellowish skin or eyes
- Head lice (to return to camp, the child's parent needs to sign a statement that treatment has occurred and be free of nits (louse eggs)
Cancelation
In the event you need to cancel your child's registration, please contact the CCS office. Cancelations made by May 21, 2024 will receive a full refund.
Cancelations made after May 21, 2024, are eligible for a partial refund if the CCS office is notified 48 hours before your camp will start. We will offer a refund less a $10 fee per camp (per child) if your child is unable to attend. Cancelations made less than 48 hours prior to the start of camp will forfeit the camp fee.